BuiltWithNOF
Constitution

CONSTITUTION

 

 (Amended March 31 2017)

1. Title

  • The Association shall be called the "Erith Town Forum", hereinafter referred to as "the Forum".

2. Aims

  • To enable the local community to become more involved in decisions on local issues, including the redevelopment and regeneration of Erith Riverside, the Town Centre and surrounding areas, and any Government funding initiatives.
  • 3. Objectives
  • 3.1 To advise the Council on the implementation of the Town Centre Strategy and Action Plan. To liaise with the Council on emerging Local Development Framework documents that are of relevance to the Forum, including the draft Core Strategy and draft Erith Area Action Plan development plan documents
  • 3.2 To express the views of all sections of the local community on matters relating to Government funding of local regeneration initiatives.
  • 3.3 To liaise with the Council on other issues affecting businesses and the community in Erith.
  • 3.4 To promote Erith Town Centre.
  • 3.5 To encourage investment in improvements to the quality of life of people living in Erith.
  • 4. Activities
  • In furtherance of the above objectives, but not otherwise, the Forum will:-
  • 4.1 operate a banking account, raise funds, invite and receive contributions and subscriptions as the Forum may deem to be necessary, and sponsorship from any lawful source, with printed accounts to be presented at each meeting of the full Forum;
  • 4.2 bring together in conference, representatives of local voluntary organisations, businesses, statutory and local authorities and individuals;
  • 4.3 appoint representatives to other groups as necessary;
  • 4.4 collect and disseminate information on all matters affecting the said objectives and to exchange such information with other bodies having similar objectives elsewhere;
  • 4.5 write, print or publish, in whatever form, such papers, books, periodicals, pamphlets or other documents or films or recorded tapes as shall further the said objectives, and to issue or circulate the same.
  • 4.6 organise and promote community-building activities, as appropriate
  • 4.7 do all such other lawful activities as shall further the said objectives.
  • 5. Membership
  • Membership of the Forum shall be limited to nominated representatives of local businesses and voluntary organisations within the Erith area, and elected representatives of Bexley Council.
  • 6. Nominations and Elections
  • 6.1 The Forum will comprise the following representatives to be confirmed at the Annual General Meeting:- 

Organisation

Reps.

Erith Town Centre Businesses (excl. Morrisons)

4

Wm. Morrisons Supermarkets plc

1

Erith Riverside Shopping Centre

1

Erith Playhouse Theatre

1

Bexley Neighbourhood Watch

1

Local Police Panel

1

FORGE

1

Local residents groups

2

Bexley Access Group

1

Bexley Accessible Transport (BATS)

1

Health Representative

1

Bexley Civic Society

1

Ethnic Minority Group

1

Bexley Pensioners Forum (Vacancy)

1

Erith Fun Day

1

Metropolitan Police

1

Erith Community Safety Action Zone

1

Erith Rowing Club

2

Erith Yacht Club (Vacancy)

1

Youth Groups (Vacancy)

1

Local Faith Groups

4

 

 

The three Erith Ward Councillors

3

Total

32

 

  •  In addition, members and officers of Bexley Council shall be invited to attend appropriate meetings in a non-voting capacity.
  • 6.2 From the membership of the Forum (other than the three member representatives of Bexley Council), a Chair, two Vice Chairs (comprising one representative from a local business and one representative from a local community organisation), Treasurer and Secretary shall be elected at the Annual General Meeting. 
  • 6.3 The Chair, Vice Chairs, Secretary, Treasurer, Council Member and four other members of the Forum, to be nominated and approved by the full Forum, shall form a Management Committee of no more than ten members, which will meet between full Forum meetings to discuss in detail matters of direct relevance within the remit of the Forum and to make recommendations.
  • 6.4 Individual members of the Management Committee will take responsibility for specific areas of interest, to be identified and agreed by the Committee, and report to the Management Committee who will then make recommendations to the full Forum, as appropriate.
  • 6.5 The nominated or elected representative may appoint a Deputy to attend and vote at a meeting of the Forum on his/her behalf upon notice being given to the Secretary in advance of the meeting. Members of the Forum should inform the Secretary of the name of the appointed deputy before the meeting they attend.
  • 6.6 The Forum shall exercise powers of co-option entirely at its discretion. A co-opted Member may serve until the following Annual General Meeting, at which they would have the opportunity to stand for membership of the Forum.
  • 7. Meetings
  • 7.1 The Annual General Meeting shall be held in April of each year. Printed accounts for the year to be presented at this meeting by the Treasurer for agreement.
  • 7.2 The Forum shall meet quarterly on dates to be agreed, and as necessary at other times.
  • 7.3 A Special General Meeting of the Forum may be called to discuss matters of pressing concern by no fewer than 6 members of the Forum.
  • 7.4 Meetings of the Forum may be attended by representatives of other local businesses, voluntary organisations and individuals, but they shall not be entitled to participate in the meetings except at the discretion of the Chair and/or upon giving the Secretary notice in advance of the meeting, preferably in writing, of the nature of their business.
  • 8. Agenda
  • Notice of items for inclusion on an Agenda should be submitted to the Secretary at least 10 days before the date of any meeting, or at the discretion of the Chair.
  • 9. Conduct of Meetings
  • 9.1 The names of organisations represented and members attending a meeting shall be recorded in the Minutes of the Meeting.
  • 9.2 Apologies for absence should, so far as is reasonably practicable, be submitted to the Secretary before the date of the meeting.
  • 9.3 Voting shall be by a show of hands, or by such other mechanism as the Members present and voting shall agree, with each member having one vote. In the case of an equality of votes, the Chair shall have, in addition to his/her vote, a second or casting vote. Only members of the Forum, or their Deputies, shall be entitled to vote.
  • 9.4 There will be a guillotine for meetings following the expiration of two hours from the start of the meeting but with the Chair’s discretion a meeting may be extended by a further half hour with any unfinished business being deferred to the next meeting. 
  • 10. Quorum
  • The quorum of the Forum shall be one third of the Forum Membership.
  • 11. Media Contact   No information or opinion representing Erith Town Forum shall be given to the media without prior consultation with the Chairperson.
  • 12. General
  • No alterations of this Constitution may be made except at the Annual General Meeting, or Special General Meeting called for this purpose.
  • CONTACT:
  • www.erithtownforum.org.uk
  • erithtownforum@hotmail.com

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